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Print Resources

Our copyright licence allows Hope to scan print book chapters or journal articles and make them available to students through Moodle or the Aspire reading list software. 

When the chapter or article is available electronically then you should provide students with a link to the item. You should not download the item and make it available to students. The library has produced a guide to advise on using Third Party Materials on Moodle‌. For further information contact AskaLibrarian@hope.ac.uk.

There are criteria that we have to meet under the terms of the licence (see list below). Library staff will undertake the necessary checks and if there are any concerns we will contact you.

The scanning criteria are:

  • The extract is taken from a work in one of the participating territories
  • The item is NOT on the CLA Excluded Works List
  • The copies distributed for the module do not exceed:
  • 10% of a total publication (can be more than 1 extract)
     or
  • one complete chapter of a book (if the book does not have chapters then the 10% limit should be applied) whichever is the greatest
  • one whole article in one issue of a serial / journal
  • one short story or one poem not exceeding 10 pages in length contained in an anthology
  • the entire report of a single case in a published report of judicial proceedings
  • The university library or the academic department must own a copy of the work. It is not permissible to copy from your own personal copies of books / journals.
  • Scans should not normally be made from books which students are expected to purchase
  • If the university does not own a copy of the work it may be possible to order a copyright fee paid copy from the British Library.  We will obtain a quote before ordering an item through this service.

If the scan is to be made available to students at the Network colleges then the scan will be made available on the Holy Cross College Moodle. For advice on providing scanned material to students based in the Network Colleges please contact your Faculty Librarian or AskaLibrarian@hope.ac.uk.

Restrictions

  • The licence does not allow the production of an online course pack of articles /extracts that could be used by students to replace the need to purchase a textbook. Tutors should ensure that when they request a set of articles or chapters for scanning that this does not result in textbook substitution. Further information can be found on the CLA website.
  •  Scanned materials can only be made available to students registered for the specified course. You will be provided with a URL link which can be provided to these students on the course Moodle, Aspire reading list or by emailing it to the students.  Students will need to use their Network  login to access the full text 

Procedure

  • Complete the Scanning Form ‌‌and send it to materialdelivery@hope.ac.uk
  • If the extract is to be taken from a non-personal departmental copy please bring this to the library with a copy of the Request form for the attention of Helen Pickavance
  • Library staff will undertake the necessary checks and will contact you if there are any queries
  • Library staff will obtain the scanned copy and will email you  the URL which can then be added to the course Moodle and/or Aspire reading list
  • When a scan is no longer required for a course please notify materialdelivery@hope.ac.uk

Costs

There is a £11 scanning charge per item. In some cases where another institution has already made a scan of the article or chapter required and is of a suitable quality that scan will be used and there will be no scanning charge.

Turnaround times

  • Turnaround time is 5 working days. Please allow enough time for your request to be processed and the scan obtained.
  • At busy times of year (e.g. September) turnaround times may need to be adjusted if there is a high demand for the service.

Online Resources

In most cases no journal article downloaded from one of the library’s online resources should be placed directly onto Moodle or redistributed to students via any other means including email. Nor should the text from any online journal article be uploaded to Moodle in any other format (e.g. by copying the text into Word)

Why can’t I put journal articles on Moodle or email them to students?

Most contracts for library online resources stipulate that content may only be used on the basis of individual user download.  Pricing for such resources is often based on monitoring article downloads. Distributing articles in other forms, such as by placing on Moodle, therefore disguises our true usage of resources. Sharing journal articles via email to anyone, whether a member of the university or not, is also a breach of contract.

How can journal articles be made available to students?

Aspire, the reading list software, allows journal articles to be bookmarked to reading lists. This then places a seamless link from the students’ reading list to the required journal article.

If you want any specific guidance on how a particular online resource may be used, contact AskaLibrarian@hope.ac.uk.

Websites

The overwhelming majority of content on the Internet is copyright material, even though it is free to access.  This includes the text of web pages, images and documents that have been made freely available to download. You should therefore only distribute such content to students, either physically or via Moodle, if you have been given explicit permission by the website owner to do so.

  • Some websites such as Government websites and newspapers will state clearly how content can be re-used. Always check the website for copyright permissions.
  • Many websites however will not state copyright restrictions. In such cases, you cannot assume that you can distribute the content to students. You should contact the website owner for permission.
  • Just because you can download a PDF document from a website freely does not automatically give you the right to upload it to Moodle for your students. Often documents are made available for individual use only.

How can website content be made available to students?

Instead of placing content directly onto Moodle, add a link to the URL of the website content you wish students to read. In the case of free to download PDF files, paste a link in Moodle to the URL (web address) of either the PDF itself or the website’s index page from where the document can be downloaded. Alternatively bookmark the same URL to your online reading list.

Only place a PDF (or other form of document) downloaded from the free web directly onto your course Moodle if you can see explicit permission to copy and redistribute. This also applies to journal articles made freely available via a publisher’s website and material available via another university’s online repositories. 

 

Images

Images, including photographs, are subject to copyright. All images you find on the web are copyright works. You should therefore not use images in Moodle, lecture presentations, course handbooks, or any other distributed documents unless you have explicit permission to do so. This also applies to video clips.

How can I use images and other media in my lectures and Moodle?

  • The library subscribes to a number of dedicated image databases available via Online Library.  They provide thousands of images which can be re-used for educational use. The images in these databases can be used in lecture notes, presentations, and student dissertations and assignments as long as the source is clearly acknowledged.  You may not post images on unrestricted web pages.  if you make images available electronically they must be on an access-restricted site, such as Moodle, so that only authorised people can access them.
  • Some online databases, such as the photo-sharing site Flickr also provide images that can be redistributed for non-commercial purposes.
  • Faculty Librarians can offer further guidance on finding and using images for educational purposes. You can contact them directly or via AskaLibrarian@hope.ac.uk.
  • To share audio or video clips, you should include a link to the URL (web address) of the clip you wish to use in your Moodle, or bookmark this link to your online reading list, rather than downloading a file and uploading it to Moodle.

Moodle

You have a responsibility to ensure that any extracts from written works, images or audio-visual files placed on Moodle have the appropriate copyright permissions. This guide to Using Third party copyright materials on Moodle explains by format type if third party materials can be added on Moodle.  Contact AskaLibrarian@hope.ac.uk for further advice.‌

The Copyright Licensing Agency (CLA) retains the right to audit all Moodle presences under the terms of our licence. Distributing material that is in breach of Copyright could lead to significant financial penalties and / or legal action.

Print Resources

Our copyright licence allows Hope to scan print book chapters or journal articles and make them available to students through Moodle or the Aspire reading list software. 

When the chapter or article is available electronically then you should provide students with a link to the item. You should not download the item and make it available to students. The library has produced a guide to advise on using Third Party Materials on Moodle‌. For further information contact AskaLibrarian@hope.ac.uk.

There are criteria that we have to meet under the terms of the licence (see list below). Library staff will undertake the necessary checks and if there are any concerns we will contact you.

The scanning criteria are:

  • The extract is taken from a work in one of the participating territories
  • The item is NOT on the CLA Excluded Works List
  • The copies distributed for the module do not exceed:
  • 10% of a total publication (can be more than 1 extract)
     or
  • one complete chapter of a book (if the book does not have chapters then the 10% limit should be applied) whichever is the greatest
  • one whole article in one issue of a serial / journal
  • one short story or one poem not exceeding 10 pages in length contained in an anthology
  • the entire report of a single case in a published report of judicial proceedings
  • The university library or the academic department must own a copy of the work. It is not permissible to copy from your own personal copies of books / journals.
  • Scans should not normally be made from books which students are expected to purchase
  • If the university does not own a copy of the work it may be possible to order a copyright fee paid copy from the British Library.  We will obtain a quote before ordering an item through this service.

If the scan is to be made available to students at the Network colleges then the scan will be made available on the Holy Cross College Moodle. For advice on providing scanned material to students based in the Network Colleges please contact your Faculty Librarian or AskaLibrarian@hope.ac.uk.

Restrictions

  • The licence does not allow the production of an online course pack of articles /extracts that could be used by students to replace the need to purchase a textbook. Tutors should ensure that when they request a set of articles or chapters for scanning that this does not result in textbook substitution. Further information can be found on the CLA website.
  •  Scanned materials can only be made available to students registered for the specified course. You will be provided with a URL link which can be provided to these students on the course Moodle, Aspire reading list or by emailing it to the students.  Students will need to use their Network  login to access the full text 

Procedure

  • Complete the Scanning Form ‌‌and send it to materialdelivery@hope.ac.uk
  • If the extract is to be taken from a non-personal departmental copy please bring this to the library with a copy of the Request form for the attention of Helen Pickavance
  • Library staff will undertake the necessary checks and will contact you if there are any queries
  • Library staff will obtain the scanned copy and will email you  the URL which can then be added to the course Moodle and/or Aspire reading list
  • When a scan is no longer required for a course please notify materialdelivery@hope.ac.uk

Costs

There is a £11 scanning charge per item. In some cases where another institution has already made a scan of the article or chapter required and is of a suitable quality that scan will be used and there will be no scanning charge.

Turnaround times

  • Turnaround time is 5 working days. Please allow enough time for your request to be processed and the scan obtained.
  • At busy times of year (e.g. September) turnaround times may need to be adjusted if there is a high demand for the service.

Online Resources

In most cases no journal article downloaded from one of the library’s online resources should be placed directly onto Moodle or redistributed to students via any other means including email. Nor should the text from any online journal article be uploaded to Moodle in any other format (e.g. by copying the text into Word)

Why can’t I put journal articles on Moodle or email them to students?

Most contracts for library online resources stipulate that content may only be used on the basis of individual user download.  Pricing for such resources is often based on monitoring article downloads. Distributing articles in other forms, such as by placing on Moodle, therefore disguises our true usage of resources. Sharing journal articles via email to anyone, whether a member of the university or not, is also a breach of contract.

How can journal articles be made available to students?

Aspire, the reading list software, allows journal articles to be bookmarked to reading lists. This then places a seamless link from the students’ reading list to the required journal article.

If you want any specific guidance on how a particular online resource may be used, contact AskaLibrarian@hope.ac.uk.

Websites

The overwhelming majority of content on the Internet is copyright material, even though it is free to access.  This includes the text of web pages, images and documents that have been made freely available to download. You should therefore only distribute such content to students, either physically or via Moodle, if you have been given explicit permission by the website owner to do so.

  • Some websites such as Government websites and newspapers will state clearly how content can be re-used. Always check the website for copyright permissions.
  • Many websites however will not state copyright restrictions. In such cases, you cannot assume that you can distribute the content to students. You should contact the website owner for permission.
  • Just because you can download a PDF document from a website freely does not automatically give you the right to upload it to Moodle for your students. Often documents are made available for individual use only.

How can website content be made available to students?

Instead of placing content directly onto Moodle, add a link to the URL of the website content you wish students to read. In the case of free to download PDF files, paste a link in Moodle to the URL (web address) of either the PDF itself or the website’s index page from where the document can be downloaded. Alternatively bookmark the same URL to your online reading list.

Only place a PDF (or other form of document) downloaded from the free web directly onto your course Moodle if you can see explicit permission to copy and redistribute. This also applies to journal articles made freely available via a publisher’s website and material available via another university’s online repositories. 

 

Images

Images, including photographs, are subject to copyright. All images you find on the web are copyright works. You should therefore not use images in Moodle, lecture presentations, course handbooks, or any other distributed documents unless you have explicit permission to do so. This also applies to video clips.

How can I use images and other media in my lectures and Moodle?

  • The library subscribes to a number of dedicated image databases available via Online Library.  They provide thousands of images which can be re-used for educational use. The images in these databases can be used in lecture notes, presentations, and student dissertations and assignments as long as the source is clearly acknowledged.  You may not post images on unrestricted web pages.  if you make images available electronically they must be on an access-restricted site, such as Moodle, so that only authorised people can access them.
  • Some online databases, such as the photo-sharing site Flickr also provide images that can be redistributed for non-commercial purposes.
  • Faculty Librarians can offer further guidance on finding and using images for educational purposes. You can contact them directly or via AskaLibrarian@hope.ac.uk.
  • To share audio or video clips, you should include a link to the URL (web address) of the clip you wish to use in your Moodle, or bookmark this link to your online reading list, rather than downloading a file and uploading it to Moodle.

Moodle

You have a responsibility to ensure that any extracts from written works, images or audio-visual files placed on Moodle have the appropriate copyright permissions. This guide to Using Third party copyright materials on Moodle explains by format type if third party materials can be added on Moodle.  Contact AskaLibrarian@hope.ac.uk for further advice.‌

The Copyright Licensing Agency (CLA) retains the right to audit all Moodle presences under the terms of our licence. Distributing material that is in breach of Copyright could lead to significant financial penalties and / or legal action.