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Scanning

You can provide your students with a scanned copy of reading material by emailing a completed Scanning Form to materialdelivery@hope.ac.uk

A link to the scan (see an example here) will be provided within five working days, and this can be shared with your students on Moodle, in an online reading list or via email. Each scanning request costs £11.00, which is paid by your department. Please contact your department administrator for details of fund codes. There may be additional costs, for example, in cases where we are required to pay for further copyright clearance. The Material Delivery team will contact you if this is the case.

A maximum of 10% or one chapter, whichever is greater, can be scanned from a book. If you have any questions about the amount that you wish to scan, please contact your Faculty Librarian. Items that are available online, such as online articles or ebooks, should not normally require scanning, as you can simply provide students with a link. 

 

Before submitting a request...

  • If the scan is from a book, then either the Library or your department should own a copy. Please check the library catalogue, and if the library does not have a copy of the book, please contact your Faculty Librarian to discuss further options.
  • If you wish to scan an article, check if the Library has online access or if the article is available via Open Access. You can do this using Online Library or open access databases. If access is not available, please contact your Faculty Librarian to discuss further options.
  • Before submitting your request, please check that scanning is permitted by the Copyright Licensing Agency ("the CLA"). You can find this out using the CLA's Check Permissions tool and searching by title, author, ISBN, or ISSN. If scanning is not permitted, please contact your Faculty Librarian to discuss further options.

 

If you have followed the steps above, you are ready to fill out a Scanning Form and email it to materialdelivery@hope.ac.uk. If you need any assistance filling out the form, please contact your Faculty Librarian. Here is an example of a completed Scanning Request Form that you can refer to when filling out your form. 

 

What happens next?...

Once you have submitted your request, the Material Delivery team will send you a link to a high-quality scan within five working days. You can then share the link with your students on Moodle, in an online reading list or via email. As well as being high-quality, scans from the Material Delivery team benefit from being searchable, offering increased accessibility through Optical Character Recognition (OCR), and being fully compliant with all copyright legislation and licences.

 

The above information offers a general guide to academic teaching staff submitting a scanning request. If you have any questions that are not covered above, please contact your Faculty Librarian, or refer to the list of Frequently Asked Questions below. Guidance for library staff is available here.

 

Where is the Scanning Request Form?

Where do I send my completed Scanning Request Form?

How much does scanning cost?

How long does it take?

Can I do my own scanning?

Where can I get my fund codes?

What will the final scan look like? 

Where can I share the scan?

What is Optical Character Recognition (OCR)?

What is Open Access (OA)?

Who are the Material Delivery team?

 

 

Where is the Scanning Request Form?

Here is the Scanning Form. You should send the completed form to materialdelivery@hope.ac.uk.

 

Where do I send my completed Scanning Request Form?

You should send your completed Scanning Form to materialdelivery@hope.ac.uk.

 

How much does scanning cost?

A typical scan will cost £11.00. This is paid by your department. In some instances there may be additional costs, for example, where we are required to pay for further copyright clearance. The Material Delivery team will contact you if this is the case.

 

How long does it take?

Scanning requests can take up to five working days to fulfill during busy periods. Therefore, please submit any requests at least a week in advance of when you require them. The turnaround time may be less during quieter periods.

 

Can I do my own scanning?

No. By requesting your scanned material through the Material Delivery team, you ensure that you are complying fully with all copyright legislation and licences. Additionally, as part of our licence, the Library is required to report data about scanning to the CLA.

 

Where can I get my fund codes?

In order for your department to pay for scanning, you need to include the following codes on your form: (1) Nominal / Account Code; (2) Cost Centre; (3) Project Code. You can get these codes from your department administrator. You can see examples of the codes at the bottom of this completed Scanning Request Form.

 

What will the final scan look like?

You can see an example of a scanned chapter here. As well as being high-quality, scans from the Material Delivery team benefit from being searchable, offering increased accessibility through Optical Character Recognition (OCR), and being fully compliant with all copyright legislation and licences.

 

Where can I share the scan?

You can share the link to the scan with your students on Moodle, in an online reading list or via email. 

 

What is Optical Character Recognition (OCR)?

OCR is the electronic conversion of images of typed, handwritten or printed text into machine-encoded text. This has many benefits, including increasing the accessibility of reading material. For example, a student with dyslexia can use text-to-speech to help them read scanned material that they might otherwise have struggled to read.

 

What is Open Access (OA)? 

Open access research is freely available online. You can search a number of locations to discover if an article is open access. These include Google Scholar, the Directory of Open Access Journals, Core, and Paperity.

 

Who are the Material Delivery team?

The Material Delivery team is made up of Helen and Stephen. The team's email address is materialdelivery@hope.ac.uk.